Setting up email..
Setting for email can be a tricky thing with all the different email clients out there.
Here is a quick guide.
The best way to setup emails is to use:
- The Main office computer as the master archive with POP3 settings
- All other computers, and also mobile devices as IMAP.
That way, your email space never runs out, POP3 will delete emails from the server once downloaded, you still have a full record of all emails on the office computer, and all your other devices can see the most recent 3 or 4 weeks worth of emails directly from the server, in real time.
Incoming mail
POP3
Download emails to one ‘master’ computer, and delete from server after a few days.
You can access the email system with your mobile devices using IMAP to just temporarily peek at the emails, or reply. You should not run out of Server storage space this way.
Address: mail.yourdomainname.com.au Port: 110 Security: STARTTLS
IMAP
Use the server as your storage only. You will eventually run out of Server space unless you delete your emails regularly.
Using Google or Office 365 is a great option if you need to store a lot of emails, we can help consult on this process, while keeping your company email address.
Address: mail.yourdomainname.com.au Port: 143 Security: STARTTLS
Outgoing mail
Address: mail.yourdomainname.com.au Port: 25 Security: STARTTLS (or TLS if STARTTLS is not listed)
STARTTLS uses Port 25 or port 587 to send – 587 is used by Google mail, but 25 is fine for cPanel servers.
STARTTLS is not SSL based.
If you want SSL security (Thunderbird) then select SSL/TLS and:
- PORT: 465
- AUTHENTICATION: Normal Password
- User Name: your full email address
Other ways to do it if you are more technical.
Secure SSL/TLS Settings
| Username: | emailname@domain.com.au |
| Password: | Use the email account’s password. |
| Incoming Server: | mail.domain.com.au IMAP Port: 993 POP3 Port: 995 |
| Outgoing Server: | mail.domain.com.au SSL/TLS SMTP Port: 465 Normal Password [email-address] |
| IMAP, POP3, and SMTP require authentication. | |
Non-SSL Settings
| Username: | emailname@domain.com.au |
| Password: | Use the email account’s password. |
| Incoming Server: | mail.domain.com.au IMAP Port: 143 POP3 Port: 110 |
| Outgoing Server: | mail.domain.com.au None or TLS or STARTTLS SMTP Port: 25 or 587 |
| IMAP, POP3, and SMTP require authentication. | |
Phone set-up guides
Originally published 28 August 2017.